# Receipt > A receipt is an invoice or proof of purchase you store as a PDF, photo or e-invoice in finance. The AI reads amount, date and vendor, but the receipt is only created once you have checked the fields. - Page: https://www.ciro-noise.de/glossar/beleg - Deutsche Fassung: https://www.ciro-noise.de/glossar/beleg.md A receipt is the proof behind an expense or income: the invoice from your office supplier, a fuel receipt, the monthly bill for your software. In CIRO NOISE, all receipts of your organization live in one place, under Finance › Receipts. Each receipt holds the amount, date, business partner, category and optionally a cost center, along with the file itself. You don't have to type receipts in. Drag PDFs or photos into the list and the AI proposes the fields. For e-invoices in XRechnung or ZUGFeRD format, CIRO NOISE takes amounts, VAT and dates straight from the embedded invoice data. A plain XML file needs no AI at all. Capturing receipts digitally saves you the shoebox at year end. Your tax advisor gets the confirmed receipts, including the original documents, as a DATEV export. ## How receipt capture works in CIRO NOISE You upload one or more files: PDF, JPG, PNG, WebP or an e-invoice as XML, up to 10 MB each. Every file is analyzed right after upload. The AI picks out the business partner, invoice number, document date, due date, gross, net and VAT, and shows for each receipt how confident it is: high, medium or low. If an invoice lists two VAT rates, such as 7% and 19% on a restaurant bill, CIRO NOISE splits the receipt into two tax lines. Then you check the fields. Receipts only appear in your list once you create them. If you have set up cost centers, the AI suggests a matching one, and CIRO NOISE recognizes known business partners by name, even if spelled slightly differently. ## From draft to confirmed receipt Every receipt has a status: draft, review or confirmed. Only confirmed receipts go into the DATEV export, so unchecked figures never reach your tax advisor. Once a receipt is paid, you record the payment with date, amount and payment method. Partial payments work too, and the rest stays open. If your organization has locked a period, no new receipts can be created in it. ## A real-world example An agency with six people collects about 40 receipts a month. Every Friday the office manager drags all PDFs into the receipt list. The AI fills in amount and date and assigns the print shop to the marketing cost center. She fixes two fields, creates and confirms the receipts, and at the end of the month downloads the DATEV export for the tax advisor. ## Permissions and data protection Who can see or create receipts is controlled by the finance permission in your organization's roles. The DATEV export is a separate permission that you grant explicitly. The AI runs in data centers in the EU, and your receipts are not used to train AI models. ## Frequently asked questions about Receipt ### How do I capture receipts with AI? In CIRO NOISE you drag PDFs or photos into the receipt list under Finance. The AI reads amount, date, business partner and VAT, and the receipt is only created after you have checked the suggestions. ### Which file formats can I upload as a receipt? CIRO NOISE accepts receipts as PDF, JPG, PNG, WebP or as an XML e-invoice, each file up to 10 MB. XRechnung and ZUGFeRD invoices are read directly from their invoice data. ### Does the AI save a receipt without my confirmation? No. In CIRO NOISE the AI only suggests values for the fields of a receipt. The receipt is created when you create it after checking, and it only goes into the DATEV export once its status is confirmed. ### Which receipts are included in the DATEV export? The DATEV export in CIRO NOISE only includes confirmed receipts from the selected period. Drafts and receipts under review stay out, and the original documents are attached to the export. ## Related terms - [Vendor](https://www.ciro-noise.de/en/glossary/vendor.md) - [Cost center](https://www.ciro-noise.de/en/glossary/cost-center.md) - [Recurring item](https://www.ciro-noise.de/en/glossary/recurring-item.md) See the feature: https://www.ciro-noise.de/en/features/accounting.md ## CIRO NOISE at a glance - CIRO NOISE is a workspace for small businesses and teams of up to about 50 people: wiki, tasks, customer requests, finance with quotes and invoices, customers (CRM), meetings, knowledge with AI, social media, password vault, and time tracking behind one login. - Price: the first 2 seats are free, with every feature. Each additional seat costs €25 per month plus VAT. No credit card to start. - Privacy: servers and AI run in EU data centers, content never trains AI models, and permissions apply per person and feature. - AI connection: Claude and other AI assistants connect through MCP, the open standard for AI tools, with exactly the permissions of the person. - Provider: CIRO GmbH, Eching, Germany. Contact: hello@ciro.gmbh, phone +49 89 24 88 31 22.