# Vendor

> A vendor is a business partner who sends you invoices, such as your landlord or your software provider. CIRO NOISE keeps each vendor once, with bank details and tax numbers, and recognizes them on the next receipt.

- Page: https://www.ciro-noise.de/glossar/lieferant
- Deutsche Fassung: https://www.ciro-noise.de/glossar/lieferant.md

A vendor is anyone who sells goods or services to your business and sends you an invoice for it: the print shop, your internet provider, the cleaning company. In CIRO NOISE, vendors are part of your business partners. The same list also holds customers, so it covers everyone who pays you or whom you pay.

You'll find the list under Contacts › Suppliers. For each business partner it holds name, email, phone, address, IBAN, BIC, tax number, VAT ID, payment terms and a default category for their receipts.

Each vendor appears only once in the list. That way, all invoices from the same supplier end up on the same entry, and you can see at a glance how many receipts belong to them.

## How vendor matching works in CIRO NOISE

When you upload a receipt, CIRO NOISE compares the recognized name with your business partners. Up to five suggestions appear above the receipt, each with its match score, such as "Name 92% match". One click assigns the receipt.

If there is no matching entry yet, CIRO NOISE creates the vendor under the name you entered when you save the receipt. Upper and lower case don't matter, so "miller print" and "Miller Print" won't become two entries.

## A real-world example

A café gets an invoice from its coffee roaster every week. With the first receipt, CIRO NOISE creates the roaster as a vendor, and the owner adds IBAN and payment terms. From the second invoice on, CIRO NOISE already suggests the roaster because the name matches. In the reports she sees that the roaster is her largest expense.

## Link to contacts and DATEV

You can link a vendor to a company in your contacts. Accounting data and customer management then belong to the same business partner. In the DATEV export, every vendor gets their own personal account, starting at account number 70000 by default.

The vendor list is accounting data because it contains bank details. To see it, a person needs both the finance permission and the contacts permission. If you delete a vendor, their receipts stay.

## Frequently asked questions about Vendor

### How do I match receipts to a vendor automatically?

When you upload a receipt, CIRO NOISE compares the recognized name with your vendors and suggests up to five matches, including similar spellings. One click assigns the receipt to the vendor.

### Where do I find the vendor list in CIRO NOISE?

In CIRO NOISE, vendors are under Contacts › Suppliers. The same list also holds customers, so it covers every business partner you pay or who pays you.

### What data can I store for a vendor?

For a vendor, CIRO NOISE stores name, email, phone, address, IBAN, BIC, tax number, VAT ID, payment terms in days, a default category and notes.

### Will a vendor be created twice if I spell the name differently?

Not for different upper and lower case: CIRO NOISE treats the vendor as the same entry. For a differently spelled name, the suggestions during upload help, because they also find similar names.

## Related terms

- [Receipt](https://www.ciro-noise.de/en/glossary/receipt.md)
- [Cost center](https://www.ciro-noise.de/en/glossary/cost-center.md)

See the feature: https://www.ciro-noise.de/en/features/accounting.md

## CIRO NOISE at a glance

- CIRO NOISE is a workspace for small businesses and teams of up to about 50 people: wiki, tasks, customer requests, finance with quotes and invoices, customers (CRM), meetings, knowledge with AI, social media, password vault, and time tracking behind one login.
- Price: the first 2 seats are free, with every feature. Each additional seat costs €25 per month plus VAT. No credit card to start.
- Privacy: servers and AI run in EU data centers, content never trains AI models, and permissions apply per person and feature.
- AI connection: Claude and other AI assistants connect through MCP, the open standard for AI tools, with exactly the permissions of the person.
- Provider: CIRO GmbH, Eching, Germany. Contact: hello@ciro.gmbh, phone +49 89 24 88 31 22.