# Software for small businesses & startups > Tasks, wiki, help desk, invoicing, CRM and time tracking in one app for small businesses and startups. 2 seats free, AI and servers in the EU. - Page: https://www.ciro-noise.de/ - Deutsche Fassung: https://www.ciro-noise.de/index.md ## Ten tools, ten truths The minutes live in a document, the task on a board, the answer in an inbox and the invoice in a folder. Looking for something means first looking for the tool. - **Searching, not finding**: Knowledge spreads across tools that know nothing of each other. Every question starts with “where was that again”. - **Handovers break**: A request becomes a task, a task becomes an invoice. Every step is manual, and manual steps get forgotten. - **Permissions per tool**: Ten logins, ten role models. Whoever leaves must be removed ten times. Usually you notice later. ## The all-in-one software for small businesses & startups CIRO NOISE is an online workspace for small businesses, startups, and teams of up to about 50 people. In one program, you plan tasks and projects (project management), keep knowledge in a wiki, answer customer requests in a ticketing system, manage your customers (CRM), write quotes and invoices, and track working hours. The first two seats are free, and servers and AI run in the EU. Because everything lives in one system, it all connects: a customer request becomes a task with one click, and tracked hours go straight onto the invoice. Every customer exists only once, one search finds everything again, and the AI answers questions like “Has the invoice been paid yet?” or “Which tasks are due this week?” and links to the place where the answer is. - **Every request becomes a task with an owner**: A customer request becomes a task on the board, and every decision from a meeting gets a person who carries it out. Search finds both again, and the AI answers from them with a link to the source. - **From quote to paid invoice without retyping anything**: The quote turns into the order confirmation, the delivery note and the invoice without you retyping anything. You snap receipts with your phone, bank reconciliation spots payments in your statement, and your accountant gets the DATEV export. - **Before the call you see everything about your customer**: A customer's requests, quotes and invoices sit in the same customer record. A follow-up reminds you when you wanted to get back in touch. - **Working hours at the push of a button, checked against labor law**: Your team clocks in and out with one button, and CIRO NOISE checks breaks and rest periods against the German Working Hours Act. Leave and sick notes come to you for approval, and at month end the payroll export is ready. - **Instagram posts with your logo and your colors**: The customer question that came up three times becomes a carousel with the logo and colors from your brand kit. You publish it straight to Instagram and reply to the comments in CIRO NOISE. ## Customers, tasks and invoices in one system When every program keeps its own data, you maintain the same customer three times. In CIRO NOISE she exists only once, and the search and the AI find her request, task and invoice in one place. You also set who may see what in one place, with permissions and roles. - **Isa, your colleague**: Isa reads your wiki, your requests and your team's absences and answers from them, with the source right next to it. She makes suggestions and changes nothing, so the decision stays with you. - **Search once, find everywhere**: Type a customer's name and you see her customer record, the matching wiki page, the open task and the invoice. You only see what you are allowed to see. - **One case from request to invoice**: A request becomes a task, the task becomes a line on the invoice and the invoice becomes an entry in the customer record, and nobody maintains anything twice. Your own AI tools such as Claude or ChatGPT work with the same data and have exactly the permissions of the person who connected them. ## One case, four stations None of it is copy and paste: each feature hands on what it has. - **A request arrives**: Through the form on your website. The AI proposes priority and a reply. - **A task appears**: The request becomes a board task with a number, and the link to the request remains. - **Hours go onto the invoice**: The time your team tracks on the task goes into the draft invoice. - **The customer record is complete**: Request, task and invoice show up under the customer without anyone retyping them. ## What it feels like Three places where the shared foundation makes the difference. ### Work you can find again Every project has its code, every task its number. Saying “CIR-142” in a conversation points at something you can find again, even three months later. - Codes and numbers instead of links - Mentions notify the right person - Labels and owners, not spreadsheets ### Leave no request waiting Requests arrive through the form on your website. Customers see the state in the support portal, without an account. - One inbox for the whole team - Priority with a reason - A support portal for every request ### Answers with a source The AI reads your wiki, documents, tasks, requests and meetings and tells you where each answer comes from, so you can check it. - Answer plus where it came from - Only what the person asking may see - Models in EU regions ## Small companies work better with one piece of software than with ten - Small teams work with ten programs at once today - From the first request to the paid invoice - What was answered once does not have to be explained twice - An AI that answers from your wiki and runs in the EU ## This is why it belongs together A request becomes a task, the time tracked on the task goes onto the invoice and the invoice into the customer record, without anyone copying anything. And because it all follows the same permissions, you set who sees what in one click. - **Roles, not lists**: Ready-made role bundles such as project work, customer service or management. Assign one once and it applies everywhere. - **In the EU, the AI too**: Servers and models sit in EU regions. No detour through data centers you cannot name. - **Open to your own AI tools**: Your own AI tools such as Claude or ChatGPT may work with your data, with the same permissions as the person who created the access. ## Security that lives in the code Your data sits in the EU and is not used to train AI models. No other organization sees it, and an automated test fails the moment any code fetches data without that boundary. The data processing agreement, technical measures and deletion policy are ready before your data protection officer asks. - **Encrypted at rest**: CIRO NOISE encrypts every entry in the password vault with AES-256 before storing it, and the credentials of your integrations too. Every transfer is encrypted as well. - **GDPR-compliant, in the EU**: Servers in the EU and processing under EU law. You can get information about your data and an export of all of it at any time. - **With or without AI, your call**: The AI is optional, and you can switch it off for each feature separately. Your data stays in your organization, is never used for training and is never passed to third parties. - **Deletion at the push of a button**: You decide how long your data stays. As the owner, you request the deletion of your organization yourself, and after 30 days CIRO NOISE deletes it completely and irreversibly. Until then you can withdraw the request and export all your data. ## Frequently asked questions ### Is CIRO NOISE an ERP system? CIRO NOISE covers the work every company has: wiki, tasks, requests, finance, customers, meetings, knowledge & assistant, social media, passwords and time tracking. Inventory, purchasing and manufacturing, which an ERP adds, are things few small companies need. If you are looking for inventory management, an ERP is the better fit. ### Which tools does it replace? Usually a handful: the wiki or document store, the task board, the support inbox for requests from your website, the customer list in a spreadsheet, the invoicing program, time tracking and the password manager. You keep your accountant's bookkeeping software, your newsletter tool and your video calls. The biggest gain is that the features know about each other: the task knows the request it came from, and the invoice knows the customer. ### Can we move over step by step? Yes. Each feature works on its own, so you start with the one that saves you the most work and add the others when you are ready. Contacts come in as a CSV file and receipts by photo. You bring over pages from Notion and Confluence and boards from Trello through their export file. ### What team size is this worth it for? From one person. The first two seats are free, all features included, so you can do real work with them. Each additional seat costs €25 a month plus VAT and can be canceled monthly, so a team of six pays €100 a month. ### How do you find what someone wrote down later on? Through one search that looks through wiki, tasks, meetings and requests at once. Or you ask the AI something like “How do we book travel expenses?” and it answers from exactly that content, with a link to the page where it is written. It doesn't make up anything that isn't in your content. ### Where is our data stored? On servers in the EU. The AI also runs on models in the EU, and your content is not used for training. ### Can we take our data with us? Yes, your content is yours. Under Organization you can get all your data as a full export at any time, and your bookings also as a DATEV export for your accountant. ## CIRO NOISE at a glance - CIRO NOISE is a workspace for small businesses and teams of up to about 50 people: wiki, tasks, customer requests, finance with quotes and invoices, customers (CRM), meetings, knowledge with AI, social media, password vault, and time tracking behind one login. - Price: the first 2 seats are free, with every feature. Each additional seat costs €25 per month plus VAT. No credit card to start. - Privacy: servers and AI run in EU data centers, content never trains AI models, and permissions apply per person and feature. - AI connection: Claude and other AI assistants connect through MCP, the open standard for AI tools, with exactly the permissions of the person. - Provider: CIRO GmbH, Eching, Germany. Contact: hello@ciro.gmbh, phone +49 89 24 88 31 22.