# Small business: Evenings without paperwork > For businesses with two to twenty people: inquiries from your website, appointments, quotes, invoices, receipts and working hours in one place, instead of spread across binders, sticky notes and seven subscriptions. - Page: https://www.ciro-noise.de/loesungen/kleine-unternehmen - Deutsche Fassung: https://www.ciro-noise.de/loesungen/kleine-unternehmen.md Small business software for teams of two to twenty people whose inquiries sit in an inbox, quotes in Word and receipts in a shoebox. In CIRO NOISE you write the invoice straight from the quote, and your team clocks in on their phones. - Ready to go in minutes - Two seats free - Servers in the EU ## Your office work happens on the side A customer sends an inquiry through your contact form, the email lands with you, and you reply from your phone on the go. Two weeks later she follows up, and nobody remembers what was promised. The quote is a file on your computer, you write the invoice in another program, and you photograph the receipt for the materials eventually. In CIRO NOISE, every inquiry arrives through the form on your website with a number and a status. With one click you turn the quote into an order, a delivery note and an invoice. If your customer needs an e-invoice, it goes out in that format. You photograph receipts with your phone, and the AI reads the amount and date. Your team clocks in on their phones. CIRO NOISE checks breaks and rest periods under Germany’s Working Hours Act, and at the end of the month the timesheet is ready as a file for payroll. ## How businesses like yours use CIRO NOISE Pick the day-to-day that’s closest to yours. The tools are the same in all three. ### Trades and service: From the call to the paid invoice The inquiry comes in through your website, the on-site appointment is in the calendar, and the quote becomes the invoice. Whoever is out on the job clocks in on their phone. - Every inquiry with a number and status, the customer sees the progress herself - Quote, order confirmation, delivery note and invoice in one chain - Payment reminders in four stages when an invoice stays unpaid - Free time-tracking seats for everyone who only clocks in ### Studios and shops: Appointments, shifts and receipts in one place Customers book open slots right on your website, and your team sees in the calendar who’s in when. You photograph receipts instead of collecting them. - Online booking that knows about vacation and busy times - Team calendar with vacation and absences - Receipts by photo, the AI reads the amount and date - Passwords for the register, shop and bank account, shared securely ### Office and services: One record per customer instead of three binders Inquiries, quotes, invoices and notes are attached to the customer. When someone is on vacation, whoever covers for them finds everything where they’d look for it. - Customer record with revenue, open invoices and history - Follow-ups that remind the person in charge - Subscription invoices for services that recur every month - DATEV export for your tax advisor ## This changes in your business You type in every detail only once. - **Every inquiry has a person in charge**: The customer sees on her own page where her request stands, so she doesn’t have to follow up. You see in the list what’s still open and who is handling it. - **The invoice comes from the quote**: CIRO NOISE carries the line items from the quote into the invoice, so you retype nothing. Invoice numbers run without gaps, and the mandatory details are added automatically. - **Your tax advisor gets a DATEV export**: Receipts and invoices go to your tax advisor as a DATEV export with document images. You upload your bank statement as a file and match the payments to your invoices. - **Working hours are recorded the way the law requires**: Since the 2022 ruling of Germany’s Federal Labor Court, working hours must be recorded. Your team’s clock-ins are that record, and the timesheet is ready at the end of the month. ## The tools your business starts with Most businesses start with five of the 13 features. An inquiry becomes a customer record, and a finished job becomes the invoice. The other features are already included and ready when you need them. - **Requests**: The contact form on your website, with number, status and reply by email - **Finance**: Quotes, invoices, e-invoices and receipts by photo - **Time tracking**: Clocking in by phone, vacation requests, timesheets under the Working Hours Act - **Customers**: Every customer with inquiries, quotes and invoices in one record - **Password manager**: Logins for shop, bank and portals, encrypted and shared per role ## Tell Claude. CIRO NOISE records it. ### Take the call > Sabine Hahn from the bakery just called. Their cold room keeps shutting down at night. What does our maintenance contract say, and who can go out on Thursday? Please set up the job right away. Jonas will be at Hahn Bakery on Thursday, Oct 15, at 8 a.m. Task SRV-58 is set up, and the inspection report from March is attached: the compressor was already loud back then, and a replacement was advised. The visit falls within the 48 hours in the maintenance contract, so you don't charge for travel. Mehmet is on vacation and Lea is in the office. I logged the call on the bakery's record. ### Write the quote > Jonas was at Hahn Bakery, and the compressor has to go. Write Ms. Hahn a quote with the maintenance like last year plus the new compressor. And remind me next Friday to follow up. Draft quote QU-2026-044 for Hahn Bakery is under Finance. It has the annual maintenance as in 2025 for €1,480, the compressor for €640 and 3.5 hours of labor at €68, which comes to €238. That's €2,358 net in total. If everything looks right, you issue the quote there and send it. On Friday, Oct 23, a follow-up reminds you to check in. ### Close the month > The month is almost over. What's still open before everything goes to the accountant? Please hand any unreviewed receipts to Lea. And Hahn Bakery accepted, so write them the invoice. The invoice to Hahn Bakery is a draft under Finance: €2,358 net for October 2026, with the same items as the quote. Here's what's still open before the accountant. Three invoices totaling €4,212 are overdue. The oldest is Café Linde at 19 days, where the first reminder would be next. Lea has the six unreviewed receipts in ADM-14, due Wednesday, Oct 28. And two time corrections from Jonas are waiting for your approval. ## Right now you pay for seven subscriptions Form tool, invoicing, bookkeeping, CRM, online scheduling, time clock and password manager: that’s 7 tools, 7 logins and 7 subscriptions. With CIRO NOISE, it’s one. ## Common questions from small businesses ### How quickly can I get started? In a few minutes. You sign up with your email, enter your company name and write your first invoice right away. Invite your team whenever you like. You add the inquiry form to your website with a short code snippet or send it out as a link, and you don’t need any IT skills for that. ### What does it cost for a business with five people? Often nothing. The first two full seats are free, and anyone who only clocks their hours gets a free time-tracking seat. Each additional full seat is €25 a month plus VAT, and every feature is included from day one. ### Does my tax advisor get everything they need? Yes. You handle quotes, invoices, reminders and receipts in CIRO NOISE, and your tax advisor gets everything as a DATEV export with receipt images. They do the annual accounts and tax returns as before, just without the box of paper. ### Can I send and receive e-invoices? Yes. Invoices go out as ZUGFeRD or XRechnung, whichever your customer needs, and before sending, CIRO NOISE shows you if anything is missing. Incoming e-invoices are read in as receipts. ### How do I keep track of hours and vacation? Your team clocks in by phone, and CIRO NOISE checks breaks and maximum hours under the Working Hours Act. Everyone requests vacation with one click, you approve it and see in the team calendar who is away when. ### Can Claude take office work off my plate? Yes. Claude connects to your organization, creates tasks, prepares quotes and invoices as drafts and logs customer conversations in the record. You issue and send them yourself after checking the draft. ## CIRO NOISE at a glance - CIRO NOISE is a workspace for small businesses and teams of up to about 50 people: wiki, tasks, customer requests, finance with quotes and invoices, customers (CRM), meetings, knowledge with AI, social media, password vault, and time tracking behind one login. - Price: the first 2 seats are free, with every feature. Each additional seat costs €25 per month plus VAT. No credit card to start. - Privacy: servers and AI run in EU data centers, content never trains AI models, and permissions apply per person and feature. - AI connection: Claude and other AI assistants connect through MCP, the open standard for AI tools, with exactly the permissions of the person. - Provider: CIRO GmbH, Eching, Germany. Contact: hello@ciro.gmbh, phone +49 89 24 88 31 22.