Invoices and receipts online
Finance — At month end you spend two evenings on invoices and receipts, and your accountant still bills you for rework. In the CIRO NOISE invoicing software you build quotes and invoices from chapters and send them out as e-invoices. You photograph receipts, and the AI reads the amount, date and supplier. The bank statement shows what has been paid, and for your accountant you export everything in DATEV format with one click.
From quote to paid invoice
You build quotes and invoices from chapters: cover letter, price table with items from your catalog, payment schedule and signature. Next to it you see the document exactly as it goes out, and every change shows up in the preview right away. One click turns the quote into an order confirmation and that into the invoice, the numbers have no gaps, and the invoice goes out as an e-invoice with a GiroCode.
Three moments when someone would otherwise be typing
The receipt on the phone, the project through to payment and the month end.
The electrician's invoice is on Pascal's phone, and Pascal is off sick
Pascal photographed the invoice before he went home. The AI recognized €486.20, the date and the supplier and proposed the cost center “Office”, which fits the work on the invoice. The receipt sits where everyone finds it, and Ms. Roth, the accountant, gets it with the next export.
Photo or PDF from a phone
Amount, date, supplier as a proposal
Cost center proposed
Supplier known from the second receipt
Closing the Brandt & Söhne project: from quote to payment
In May Lena sent quote A-2026-031 with chapters for text, a price table and a payment schedule. Ms. Sommer accepted it in the customer portal, and the deal jumped to won. Now the invoice grows out of the order confirmation, with Pascal's billable hours as lines, and goes out as an e-invoice with a GiroCode. Three weeks later the bank statement import matches the payment to the invoice, and Lena confirms.
Accept the quote in the customer portal
Invoice from the previous document
Time as invoice lines
Payment matched by bank statement
Month end: dunning run and the batch for your accountant
One invoice is 14 days overdue. Kira triggers level 1, and the reminder letter is ready as PDF. The 90-day outlook shows what is coming in and what is going out. Then Kira exports the DATEV file with receipt images for Ms. Roth, locked and without duplicates, and the rework on the accountant's next bill disappears.
Four dunning levels with fees and interest
Open items by age
90-day outlook
DATEV export with receipt images
Invoicing in detail
From the quote to the paid invoice, with everything that has to be on paper.
- Write quotes and invoices
- Quote, order confirmation, delivery note, invoice, credit note and cancellation invoice with gapless numbers and item catalog. Customer details stay as they were when the document was issued.
- E-invoicing: ZUGFeRD and XRechnung
- ZUGFeRD PDF and XRechnung XML, checked for missing mandatory details first. GiroCode and payment link sit on the invoice.
- Small business and reverse charge
- Standard, § 19 small business, § 13b, intra-community and export. The VAT ID is verified.
- Customer portal with online acceptance
- A link on invoice and quote. There the customer sees the PDF and accepts the quote.
- Bill project hours
- Billable time from projects and tasks becomes invoice lines with an hourly rate, rounded up to the started quarter hour.
- Recurring invoices
- A template issues the invoice again at fixed intervals, with the line items and customer of the template.
Bookkeeping in detail
Receipts, payments and what your accountant needs at month end.
- Receipt capture by photo with AI
- Photo or PDF. The AI reads amount, date and supplier and proposes a cost center. Suppliers are stored with IBAN, VAT ID and payment terms.
- Bank reconciliation
- You import the bank statement and get proposals for which invoice or receipt matches. Confirming books it.
- Dunning with reminder letters
- Four levels with fees, interest and a reminder letter as PDF, triggered by you.
- DATEV export for your tax advisor
- Postings, customer and supplier accounts and receipt images in DATEV format, with SKR03 or SKR04, for your accountant.
- Recurring receipts
- You set up rent, licenses and insurance once, and after that the receipt is created monthly or yearly on its own.
- Reports and VAT
- Open items by age, revenue per customer, cash flow for 90 days, quote acceptance rate and VAT per quarter on an accrual or cash basis.
Tell Claude. CIRO NOISE records it.
Claude connects to your organization through MCP, the open standard for AI tools. Every feature lives in one system, so one sentence from you is enough for Claude to look up the customer, draft a quote, create a task and update the wiki. It works with exactly the permissions you grant.
Claude in finance
Create quotes and invoices as drafts, with line items, discount, service period and payment terms
Find earlier quotes and invoices and reuse their line items
List overdue invoices with the next reminder level
Analyze receipts by vendor, period and review status
Frequently asked questions
Yes. You write quotes, order confirmations, delivery notes, invoices and credit notes in CIRO NOISE, as a PDF or as an e-invoice in ZUGFeRD or XRechnung format, with dunning and bank reconciliation. It does not replace your accountant's bookkeeping: receipts and invoices go to them via DATEV export, and they keep booking there.
In a chain with no retyping: quote, order confirmation, delivery note, invoice and, if needed, credit note are created from one another. Chapters, blocks and your item catalog keep even long quotes clear. And your customer accepts the quote online in the customer portal.
Yes. Invoices go out as ZUGFeRD PDF or XRechnung. Their format is checked with the official KoSIT validation tool, and before sending CIRO NOISE shows whether a mandatory field is missing. Incoming e-invoices are read directly by the receipt upload.
The DATEV export in EXTF 700 format, which DATEV reads in directly. It contains all bookings, the customer and supplier accounts and the receipt images. Balance sheet and VAT returns stay with them as usual, only the box of paper slips goes away.
You upload the statement as a file from your online banking, in CAMT, MT940 or CSV format. CIRO NOISE suggests the matching invoice or receipt for each payment. You confirm, and the open item is settled.
Every invoice carries a GiroCode the customer scans with her banking app. Open items show who is due, and you trigger dunning with four levels, fees, interest and a reminder PDF in one click. Recurring services you bill as a subscription invoice that is created on schedule by itself.
Yes. Claude connects to your organization and creates quotes and invoices as drafts, from a note or a conversation, for example. Issuing and sending happen in Finance, after a look at the finished document. The groundwork is Claude's, the decision stays yours.
And everything else is already included
Every feature shares one login and one permission system. A request sits in the customer record, becomes a task and lands on the invoice without anyone retyping it. Here is what else is included:
Wiki
The wiki for your team
Your company's wiki: pages and subpages in a tree for processes, onboarding and decisions. Every change is kept as a version, the full text is searchable, and images and comments sit on the page. The AI knows what is written here and names the page as its source.
- Build the structure as deep as you need
- Change without losing the old version
- Find the page with a single word
Boards
Projects and tasks in view
Project planning and tasks in one: projects with their own board, columns, weeks or sprints and goals with a date. Every task has a key like CIR-142, an owner, a due date and a priority. Whatever comes from outside lands in the board's inbox, and whatever is open sits on the owner's start page.
- Call the task by its name
- Plan the next few weeks precisely
- Keep every task in view
Requests
The help desk for your team
The support inbox: requests arrive through the form on your website, with a number, priority, status and owner. The AI suggests a priority and a reply, the customer sees the state in the support portal, and you reply from the list by email.
- Let no request depend on one person
- See what is urgent first
- Let the customer check for herself
Customers
The CRM for your customers
Companies, contacts and deals in one record, with every request, quote, invoice and meeting of that customer. CIRO NOISE calculates revenue and open receivables, and follow-ups remind the person responsible.
- See everything about this customer on one page
- Never create anyone twice
- Follow up before the customer forgets
Pitches
A pitch made for this client
You build a dedicated proposal page for each client from blocks, in the client’s branding and behind an access code. CIRO NOISE pulls facts from the client’s website to make the pitch personal, and afterward shows you who read which section and for how long.
- Every page in the client’s branding
- Facts from the client’s website
- See who reads, and for how long
Booking
Meetings without email ping-pong
Your customers book their own appointment on your website, only at times when you are actually free. CIRO NOISE checks calendars, vacation and public holidays, shares the appointments across your team and sends the confirmation and reminder.
- Only times when you are free
- Round robin across your team
- Embedded on your website
Meetings
Meeting notes, no typing
Meetings from Google Meet arrive with transcript, duration and attendees. The AI summarizes and lists decisions and action items, and one click turns an item into a task with an owner. You share each meeting individually, and customer meetings attach themselves to the customer record.
- Read what was discussed
- The notes in a few lines
- Turn the decision into a task
Knowledge & assistant
AI answers with sources
Your company memory with an AI in front of it: it answers questions from wiki, documents, tasks, requests, meetings, customers, invoices and time tracking and names the source for every answer. Behind it is a RAG system that looks up the right passages before every answer. The AI sees only what the asking person may see, runs in the EU and can be switched off per organization.
- Check the answer with one click
- Revenue figures only for those allowed to see them
- Reads contracts, PDFs and your website too
Social media
Social media in your look
Your team builds posts and carousels in your own brand kit, publishes them straight to Instagram and answers comments in one place. Images come from your own library or from the AI, which also suggests text in your brand voice. For LinkedIn you export the slides as a PDF, for other networks as images.
- Every slide in your colors
- Publish straight to Instagram
- Reply to comments alongside the rest of your work
Password manager
Team password manager
The password vault has private and shared entries, all encrypted, and only people whose role grants access see the shared ones. You reveal a password with a code sent by email and share it with outsiders through a link that works once. Anyone who loses the role loses access right away, and neither the AI nor an API key can reach the vault.
- Share logins by role
- Give the agency a link that works once
- The vault locks itself
Time tracking
Employee time tracking
Your team clocks in, clocks out and takes breaks with one button, requests vacation and calls in sick. CIRO NOISE calculates target hours, actual hours and the time account and checks maximum hours, breaks and rest periods under the German Working Hours Act, as the duty to record working time has required since the Federal Labor Court ruling of September 13, 2022. Every change keeps its trail, and at month end you export timesheets, a payroll CSV and the audit export with every change.
- Clock in with one button, in the browser or on the phone
- Let CIRO NOISE check the Working Hours Act
- Every entry stays traceable
Short links
Short links that keep count
Short links with a QR code in your brand color, an expiry date and a view limit. Every link counts clicks and scans, and one link per channel shows where the visits come from.
- See clicks and scans per link
- Pass the campaign on automatically
- Compare your channels
Two seats are free
With up to two people, you use CIRO NOISE for free, all features included. From the third person on, each seat is €25 per month plus VAT.
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