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Employee time tracking

Time tracking — Since the 2022 Federal Labor Court ruling, every employer in Germany has to record their employees’ working hours. With CIRO NOISE, they clock in, clock out and take breaks with one button, in the browser or on the phone, and CIRO NOISE checks breaks and maximum hours under the Working Hours Act. Up to four employees who only clock in are free.

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GDPR-compliantServers and AI in the EU

Time tracking that knows the Working Hours Act

Your employees record their own working hours: clock in, clock out and break are three buttons in the browser, at the office, working from home or on the phone. Anyone who forgot to clock adds the entry later and gives a reason. You set weekly hours or fixed days for each person, and CIRO NOISE calculates target hours, actual hours and the time account. Overtime is paid out or taken as time off, and vacation days are prorated. Each person requests vacation, sick days or child sick days themselves. Their manager in the org chart approves, or a deputy if the manager is out. The team calendar shows who is out when, and for temps without their own account, the office keeps a timesheet.

Three days at a small company

A long Tuesday, a sick morning and month end.

Pascal has 9:50 hours on the clock

The warning appears: in ten minutes Pascal reaches the maximum working time, so he clocks out. His break was too short at 25 minutes, and the suggestion is right there: add 20 minutes, because more than nine hours of work requires a 45-minute break. Pascal adds them and gives a reason, and the original entry stays visible next to it. He also sees that his rest period runs until 5:40 am, so Wednesday starts later.

Warning at eight, limit at ten hours

Break check with suggestion

Correction with a trail

Eleven hours of rest

Nele calls in sick from the sofa

Nele presses “Sick”, and the notice counts right away. Kira and the office know without Nele having to call. The team sees only “out” in the calendar, and only Kira sees the reason. The same morning Lena's vacation request for December comes in, and before approval the view shows that Mara has the same week off. The AI shows both requests as buttons in the chat, and Kira clicks.

Sick notice effective at once

Reason visible only to authorized people

Approval from the org chart, button in the AI chat

Team overlaps visible

Customs asks about Jonas's mini-job, Ms. Roth about the payroll list

Jonas works a mini-job without his own account; the office keeps his timesheet. For the audit Kira generates the audit export for the last twelve months, with every change and its reason. Ms. Roth, the tax advisor, gets the payroll CSV with overtime and vacation per person. Pascal's billable hours from the customer board are already on the invoice to Brandt & Söhne.

Audit export for customs and the tax office

Temp without an account

Payroll CSV per person and month

Times become invoice lines

Time tracking in detail

The key time tracking features in one sentence each.

Time clock in the browser and on the phone: Works in the browser on a computer or phone. You add missed entries later with a reason.
Breaks and rest periods under the ArbZG: § 3 (warning at eight hours, limit at ten), § 4 (breaks of 30 and 45 minutes, in blocks of at least 15 minutes, after six hours at the latest), § 5 (eleven hours of rest), § 9 (Sundays and public holidays by state) and night work. Every breach comes with a suggested fix.
Vacation requests and sick days: Vacation, sick days, child sick days and other types are approved by the manager in the org chart or a deputy, with overlaps visible. A sick notice counts right away, and only authorized people see the reason.
Overtime and time balance: Weekly hours or fixed days produce target hours, actual hours, a time account and prorated vacation. Overtime is paid out or taken as time off.
Timesheets and payroll export: Timesheet as PDF and CSV, payroll CSV (generic, not the DATEV payroll format), audit export and data access report under Art. 15 and 20 GDPR.
Audit export for customs and tax office: Records are kept for 24 months, longer if you choose. Any printout of the audit export can be checked against the stored data.

Tell Claude. CIRO NOISE records it.

Claude connects to your organization through MCP, the open standard for AI tools. Every feature lives in one system, so one sentence from you is enough for Claude to look up the customer, draft a quote, create a task and update the wiki. It works with exactly the permissions you grant.

Claude in time tracking

Show who is out when, without revealing the type of a sick note
Check before approving whether the department stays covered
Approve or decline vacation and correction requests when you ask
Show your own requests and their status

Frequently asked questions

Yes. Since the 2019 ruling of the European Court of Justice (C-55/18) and the Federal Labor Court decision of September 13, 2022 (1 ABR 22/21), every employer in Germany has to record the start, end and duration of their employees’ working hours. The court bases the obligation on Section 3 (2) No. 1 of the Occupational Safety and Health Act. For mini-jobs, Section 17 of the Minimum Wage Act requires records anyway.

The Federal Labor Court doesn’t prescribe a format, and paper is still allowed today. But records have to be objective, reliable and accessible to each person. Digital is the easiest way: breaks and rest periods are checked right away, and an audit export is ready for customs or the tax office.

Yes, the obligation applies wherever people work. Your employees clock in from home just like at the office and say where they work when they clock in: office, home, field or business trip. The location is something they enter; CIRO NOISE doesn’t track anyone.

No. Your employees clock in in the browser, on the computer or the phone, without installing anything. Anyone without their own account, such as a temp, gets a timesheet that the office keeps.

The data sits on servers in the EU and is processed under the GDPR. Each person sees their own hours in full, managers only see their team, and only authorized people see the reason for a sick day. The works council gets figures without names.

With buttons for clock in, break and clock out, on the phone or the computer. A forgotten clock-out flags itself, and every person sees their hours and time account in full at any time.

Yes. CIRO NOISE checks maximum hours, breaks and rest periods under §§ 3, 4 and 5 ArbZG on every entry and shows where a rule is broken. The original entry can't be changed, and corrections sit next to it with a reason. That gives you reliable proof for any audit.

As a request the manager approves with one click; if the manager is out, their deputy decides. Who covers the work is noted right on the request. For sick days, coworkers only see “out”, and only authorized people see the reason.

Anyone who only clocks their hours doesn't need a full seat: every full seat comes with two free employee seats. Two full seats therefore cover four people who only clock in. The first two full seats are free as well, and each additional one is €25 a month plus VAT, cancel anytime.

As an export per person and month, with overtime and vacation, as CSV or as a timesheet PDF. For a customs audit, the audit export delivers start, end and duration per day along with the trail of every change.

The works council gets its own reports with figures and no names, and only for groups above a minimum size. For the works agreement there is a transparency report built from your settings, plus templates for the data processing agreement and the technical and organizational measures. Have a lawyer review them before you sign.

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And everything else is already included

Every feature shares one login and one permission system. A request sits in the customer record, becomes a task and lands on the invoice without anyone retyping it. Here is what else is included: