Meetings without email ping-pong
Booking — Three emails before a first call is set, and then it lands in your vacation anyway. With CIRO NOISE, your customer books on your website and only sees times when you are actually free, because calendars, absences and public holidays are already checked. Confirmation, calendar entry and reminder follow on their own.
Scheduling software for your team
Arranging meetings by email means writing three suggestions, waiting for the reply and copying the result into your calendar by hand. In CIRO NOISE you create a meeting type instead, such as “Intro call, 30 minutes, by video”, and embed it on your website. Your customer picks a free time, enters their name and email address and answers the questions you set up for this meeting type.
From click to calendar entry
Set your office hours once, let the customer book, share the appointment across the team.
Set your office hours once
Mara decides when she offers intro calls: weekdays from 9 am to 6 pm, and only until noon on Thursday in two weeks. She doesn’t enter her November vacation a second time, because the request from time tracking already blocks the week. Her Google Calendar is connected, so the dentist appointment on Wednesday counts as busy too.
Weekly hours with exceptions
Vacation blocks from the request
Public holidays of your state
Google, Microsoft or a subscription
Let your customer book
The agency’s website has a button labeled “Book an intro call”. Mr. Albers clicks it, sees only the October days with free times and picks Friday at 2:30 pm. He enters his name and email address and answers the one question Mara set up for this meeting type: what it’s about. While he types, the time is reserved for him.
Only days with free times
Your own questions in the form
Time held while filling in
No account for your customer
Share the appointment
The meeting type “Intro call” belongs to a group: Mara, Deniz and Jan. Round robin gives the appointment to Deniz, because he has the fewest this week. It appears in his Microsoft calendar right away, with a Teams room. Mr. Albers gets the confirmation with a calendar file, a reminder the day before and one an hour ahead, plus a link to reschedule or cancel himself.
Round robin by workload
Entry in the host’s calendar
Video room in Meet or Teams
Reschedule and cancel by link
Booking in detail
The key booking features in one sentence each.
- Meeting types with buffers and notice
- Per meeting type you set the duration, buffers before and after, minimum notice, how far ahead people can book and the grid of start times.
- Video meetings with Google Meet and Teams
- On site, by phone, by video or a place of your own; for video, CIRO NOISE creates a room in Google Meet or Microsoft Teams, or you add your fixed link.
- Booking on your website
- As a form in the page, a floating button, attached to your own button or as a simple version for site builders, in your accent color, light, dark or matching the device.
- Calendar sync with Google and Outlook
- Google and Microsoft per person or for the whole company at once, plus any calendar subscription such as iCloud or Nextcloud; several calendars per account count.
- Round robin or group meeting
- With round robin, the person with the fewest appointments gets the next one; a group meeting can only be booked when everyone in the group is free.
- Confirmation and reminders
- Your customer gets a confirmation with a calendar file, the host gets a notice, and up to five reminders go out, by default the day before and an hour ahead.
Frequently asked questions
For many teams, no. Meeting types, office hours, sync with Google and Microsoft calendars, embedding on your website and reminders are included. On top of that, the scheduling knows your team’s vacation requests and holidays, because it lives in the same software as time tracking. CIRO NOISE doesn’t take payments at booking. If you need that, a tool built for it still makes sense.
Everyone connects Google and Microsoft themselves, or an admin connects the whole company at once. Other calendars such as iCloud or Nextcloud are read through their subscription address. CIRO NOISE writes booked appointments into Google and Microsoft calendars.
No. Vacation and absences from time tracking block the time, starting from the request. The scheduling only reads the period, never the reason for an absence.
No. They book through the form on your website and reschedule or cancel through the link in their confirmation. CIRO NOISE runs no visitor analytics on the form.
Whoever picks a time first gets it reserved for 15 minutes while they fill in the form. The second customer sees that time as busy and picks another.
And everything else is already included
Every feature shares one login and one permission system. A request sits in the customer record, becomes a task and lands on the invoice without anyone retyping it. Here is what else is included:
Wiki
The wiki for your team
Your company's wiki: pages and subpages in a tree for processes, onboarding and decisions. Every change is kept as a version, the full text is searchable, and images and comments sit on the page. The AI knows what is written here and names the page as its source.
- Build the structure as deep as you need
- Change without losing the old version
- Find the page with a single word
Boards
Projects and tasks in view
Project planning and tasks in one: projects with their own board, columns, weeks or sprints and goals with a date. Every task has a key like CIR-142, an owner, a due date and a priority. Whatever comes from outside lands in the board's inbox, and whatever is open sits on the owner's start page.
- Call the task by its name
- Plan the next few weeks precisely
- Keep every task in view
Requests
The help desk for your team
The support inbox: requests arrive through the form on your website, with a number, priority, status and owner. The AI suggests a priority and a reply, the customer sees the state in the support portal, and you reply from the list by email.
- Let no request depend on one person
- See what is urgent first
- Let the customer check for herself
Finance
Invoices and receipts online
You capture receipts as a photo or PDF, and the AI reads amount, date and supplier. Add the path from quote through order confirmation and delivery note to invoice, e-invoicing, dunning in four levels, bank reconciliation by statement and the DATEV export for your accountant.
- Photograph the receipt, done
- Write quotes and invoices from the customer record
- Send the invoice as an e-invoice, with a check
Customers
The CRM for your customers
Companies, contacts and deals in one record, with every request, quote, invoice and meeting of that customer. CIRO NOISE calculates revenue and open receivables, and follow-ups remind the person responsible.
- See everything about this customer on one page
- Never create anyone twice
- Follow up before the customer forgets
Pitches
A pitch made for this client
You build a dedicated proposal page for each client from blocks, in the client’s branding and behind an access code. CIRO NOISE pulls facts from the client’s website to make the pitch personal, and afterward shows you who read which section and for how long.
- Every page in the client’s branding
- Facts from the client’s website
- See who reads, and for how long
Meetings
Meeting notes, no typing
Meetings from Google Meet arrive with transcript, duration and attendees. The AI summarizes and lists decisions and action items, and one click turns an item into a task with an owner. You share each meeting individually, and customer meetings attach themselves to the customer record.
- Read what was discussed
- The notes in a few lines
- Turn the decision into a task
Knowledge & assistant
AI answers with sources
Your company memory with an AI in front of it: it answers questions from wiki, documents, tasks, requests, meetings, customers, invoices and time tracking and names the source for every answer. Behind it is a RAG system that looks up the right passages before every answer. The AI sees only what the asking person may see, runs in the EU and can be switched off per organization.
- Check the answer with one click
- Revenue figures only for those allowed to see them
- Reads contracts, PDFs and your website too
Social media
Social media in your look
Your team builds posts and carousels in your own brand kit, publishes them straight to Instagram and answers comments in one place. Images come from your own library or from the AI, which also suggests text in your brand voice. For LinkedIn you export the slides as a PDF, for other networks as images.
- Every slide in your colors
- Publish straight to Instagram
- Reply to comments alongside the rest of your work
Password manager
Team password manager
The password vault has private and shared entries, all encrypted, and only people whose role grants access see the shared ones. You reveal a password with a code sent by email and share it with outsiders through a link that works once. Anyone who loses the role loses access right away, and neither the AI nor an API key can reach the vault.
- Share logins by role
- Give the agency a link that works once
- The vault locks itself
Time tracking
Employee time tracking
Your team clocks in, clocks out and takes breaks with one button, requests vacation and calls in sick. CIRO NOISE calculates target hours, actual hours and the time account and checks maximum hours, breaks and rest periods under the German Working Hours Act, as the duty to record working time has required since the Federal Labor Court ruling of September 13, 2022. Every change keeps its trail, and at month end you export timesheets, a payroll CSV and the audit export with every change.
- Clock in with one button, in the browser or on the phone
- Let CIRO NOISE check the Working Hours Act
- Every entry stays traceable
Short links
Short links that keep count
Short links with a QR code in your brand color, an expiry date and a view limit. Every link counts clicks and scans, and one link per channel shows where the visits come from.
- See clicks and scans per link
- Pass the campaign on automatically
- Compare your channels
Two seats are free
With up to two people, you use CIRO NOISE for free, all features included. From the third person on, each seat is €25 per month plus VAT.
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